Public Affairs Section
Annual Program Statement, Public Affairs - U.S. Embassy Mogadishu
U.S. DEPARTMENT OF STATE
U.S. EMBASSY MOGADISHU PUBLIC AFFAIRS SECTION
Notice of Funding Opportunity
Funding Opportunity Title: U.S. Embassy Mogadishu Public Affairs Section Annual Program Statement
Funding Opportunity Number: PAS-MOG-21-01
Deadline for Applications: Rolling (through July 30, 2021)
CFDA Number: 19.040 – Public Diplomacy Programs
Total Amount Available: $64,000
Maximum for Each Award: $25,000
A. PROGRAM DESCRIPTION
The U.S. Embassy Mogadishu Public Affairs Section (PAS) of the U.S. Department of State is pleased to announce that funding is available through its Public Diplomacy Small Grants Program. This Annual Program Statement outlines funding priorities, strategic themes, and procedures for submitting requests for funding. Please carefully follow all instructions below.
Purpose of Small Grants: PAS Mogadishu invites proposals for programs that strengthen cultural ties between the United States and Somalia through cultural and exchange programming that highlights shared values and promotes bilateral cooperation. All programs must include an American cultural element or a connection with American expert(s), organization(s), or institution(s) in a specific field that will promote increased understanding of U.S. policy and perspectives.
Examples of Public Diplomacy Small Grants Program activities include but are not limited to:
- Academic and professional lectures, seminars, and speaker programs
- Artistic and cultural workshops, joint performances, and exhibitions
- Cultural heritage conservation and preservation programs
- Professional and academic exchanges and programs
Priority Program Areas:
- Countering violent extremism
- Encouraging entrepreneurship and innovation
- Promoting women’s participation in politics, peacebuilding, and the economy
- Professionalizing the media
- Promoting freedom of expression
- Promoting democracy, good governance, and rule of law
- Promoting human rights and civil society
- Promoting youth leadership and development
- Encouraging awareness of and mitigating the effects of climate change
- Improving the teaching and learning of the English language
Participants and Audiences:
- Somali citizens, especially women and youth
- Entrepreneurs and private sector representatives
- Journalists and media professionals
- Activists and civil society representatives
- Academics and teaching professionals
- Federal and local government officials
The following types of programs are not eligible for funding:
- Programs relating to partisan political activity
- Charitable or development activities
- Construction programs
- Programs that support specific religious activities
- Fund-raising campaigns
- Lobbying for specific legislation or programs
- Scientific research
- Programs intended primarily for the growth or institutional development of the organization
- Programs that duplicate existing programs
Authorizing Legislation and Type and Year of Funding
Funding authority rests in the Smith-Mundt Act, which specifies the terms under which the U.S. government may engage global audiences, and the Fulbright-Hays Act, which allows the Department of State to use funds for the purpose of supporting international exchanges that address issues of mutual interest to the United States.
The source of funding is FY2021 public diplomacy funding.
B. FEDERAL AWARD INFORMATION
Length of performance period: 12 months or less
Number of awards anticipated: Six (depending on amounts)
Award amounts: Awards may range from a minimum of $1,000 to a maximum of $25,000 Total available funding: $64,000
Type of funding: FY2021 public diplomacy funding Anticipated program start date: Rolling (through July 30, 2021)
This notice is subject to availability of funding. Funding Instrument Type: Grant or fixed amount award
Program Performance Period: Proposed programs should be completed in 12 months or less.
PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.
C. ELIGILIBITY INFORMATION
Eligible Applicants: PAS encourages applications from U.S., Somali, and international parties such as the following:
- Registered not-for-profit organizations, including think tanks and civil society/non- governmental organizations with programming experience
- Non-profit educational institutions
For-profit or commercial entities are not eligible to apply.
Cost Sharing or Matching: Cost sharing is not required.
Other Eligibility Requirements: An organization is allowed to submit only one proposal. If an organization submits more than one proposal, all proposals from that institution will be considered ineligible for funding.
In order to be eligible to receive an award, all organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. See Section D.3 below for information on how to obtain these registrations. Individuals are not required to have a DUNS number or be registered on SAM.gov.
D. APPLICATION AND SUBMISSION INFORMATION
Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
- The proposal clearly addresses the goals and objectives of this funding opportunity
- All documents are in English
- All budgets are in U.S. dollars
- All pages are numbered
- All documents are formatted to 8½” x 11” paper
- All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins
The following documents are required:
- Mandatory Application Forms (available at https://www.grants.gov/forms.html):
· SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance — individuals)
- SF424A (Budget Information for Non-Construction Programs)
- SF424B (Assurances for Non-Construction Programs)
- Summary Cover Sheet: The cover sheet should include the applicant’s name and organization, the proposal date, the program title, the program period proposed start and end dates, and the purpose of the program.
- Proposal (7 pages maximum): The proposal should contain enough information to ensure anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below:
- Proposal Summary: A short narrative that outlines the proposed program, including the program objectives and anticipated impact
- Introduction to the Organization or Individual applying: A description of past and present operations showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies
- Problem Statement: A clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed
- Program Goals and Objectives: Goals describe what the program is intended to achieve, i.e., the aspect of the relationship between the United States and Somalia that will be improved. Objectives refer to the intermediate accomplishments on the way to achieving the goals. These should be achievable and
- Program Activities: A description of program activities and how they will help achieve program objectives
- Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the program goals
- Proposed Program Schedule: The proposed timeline for the program activities, including the dates, times, and locations of planned activities and events
- Key Personnel: The names, titles, roles, and experience/qualifications of key personnel involved in the program, including the proportion of their time that will be used in support of the program
- Program Partners: A list of the names and type of involvement of key partner organizations and sub-awardees
- Program Monitoring and Evaluation Plan: This is an important part of successful grants. The plan should describe how activities will be monitored to ensure they are happening in a timely manner and how the program will be evaluated to ensure it is meeting program
- Future Funding or Sustainability: A plan for continuing the program beyond the grant period or the availability of other resources, if applicable
- Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See Section H below for further information.
- One-page CV or resume of key personnel who are proposed for the program
- Letters of support from program partners describing the roles and responsibilities of each partner
- Official permission letters if required for program activities
All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
- Unique Identifier Number from Dun & Bradstreet (DUNS number)
- NCAGE/CAGE code
- SAM.gov registration
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)
DUNS Application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform/displayHomePage.do;jsessionid=81407B1F03F2BDB123DD47 D19158B75F
NCAGE Application: The application page is located here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
Instructions for the NCAGE application process are located here: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCA GE.pdf
For help from within the United States, call 1-888-227-2423. For help from outside the United States, call 1-269-961-7766.
Email NCAGE@dlis.dla.mil for any problems getting an NCAGE code.
Step 2: After receiving the NCAGE code, proceed to register in SAM by logging onto https://www.sam.gov. SAM registration must be renewed annually.
Submission Dates and Times
Applications will be accepted on a rolling basis through July 30, 2021. Proposals should be submitted by email to SomaliaPublicAffairs@state.gov.
E. APPLICATION REVIEW INFORMATION
Each application will be evaluated and rated on the criteria outlined below. The following criteria are closely related and considered as a whole in judging an application’s overall quality:
- Organizational Capacity and Record on Previous Grants: The organization has expertise in its stated field, and PAS is confident in its ability to undertake the program. This includes a financial management system and a bank
- Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation
- Goals and Objectives: Goals and objectives are clearly stated, and the program approach is likely to provide maximum impact in achieving the proposed
- Embassy Priorities: The applicant has clearly described how the stated goals are related to and support U.S. Embassy Mogadishu’s priority areas or target
- Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed
- Monitoring and Evaluation Plan: The applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be
- Sustainability: Program activities will continue to have a positive impact after the end of the
Review and Selection Process
A grants review committee will evaluate all eligible applications and respond via email to applicants within a month of proposal submission.
For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:
i. That the Federal awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
ii. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; and
iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by
F. FEDERAL AWARD ADMINISTRATION INFORMATION
Federal Award Notices
The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may start incurring program expenses only beginning on the start date shown on the grant award document signed by the Grants Officer.
If a proposal is selected for funding, the U.S. Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this Notice of Funding Opportunity does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: Payments will be made in at least two installments as needed to carry out the program activities.
Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications that will apply to this award to ensure they will be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at https://www.state.gov/about-us-office-of-the-procurement-executive/. Note the U.S. flag branding and marking requirements in the Standard Terms and Conditions.
Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the grant application process, please contact PAS at SomaliaPublicAffairs@state.gov.
Note: We do not provide any pre-consultation for application-related questions that are addressed in this Notice of Funding Opportunity. Once an application has been submitted, State Department officials and staff – both in the Department and at embassies overseas – may not discuss this competition with applicants until the entire proposal review process is completed.
H. OTHER INFORMATION
Guidelines for Budget Justification
- Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program and the percentage of their time that will be spent on the
- Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that
- Equipment: Describe any machinery, furniture, or other personal property that is required for the program that has a useful life of more than one year (or a life longer than the duration of the program) and costs at least $5,000 per
- Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under “Equipment.”
- Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program
- Other Direct Costs: Describe other costs directly associated with the program that do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
- Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 68.
- Cost Sharing: This refers to contributions from the organization or entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
- Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.