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U.S. Embassy Mogadishu, PDS Annual Program Statement – Small Grants Program
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31 MINUTE READ
January 6, 2023

U.S. DEPARTMENT OF STATE U.S. EMBASSY MOGADISHU, PUBLIC DIPLOMACY SECTION

Funding Opportunity Title:

U.S. Embassy Mogadishu, PDS Annual Program Statement – Small Grants Program

Funding Opportunity Number:          PAS-MOG-FY22-001

Deadline for Applications:                    Rolling through March 31st, 2022 (11:59 p.m. East Africa time)

CFDA Number:                                        19.040 – Public Diplomacy Programs

Total Amount Available:                       Subject to availability of funds

Maximum for Each Award:                 $25,000

CONTACT INFORMATION

  1. For questions relating to Grants.gov, please call the Grants.gov Contact Center at 1-800-518-4726.
  2. For assistance with the requirements of this solicitation, contact the Mission Somalia Public Affairs Grants Management Team at SomaliaPublicAffairs@state.gov.

IMPORTANT NOTE: All application materials must be submitted electronically through SomaliaPublicAffairs@state.gov. Applications materials submitted via other means will not be accepted.

Authorization to submit proposals through www.Grants.gov is a multi-step process that requires prior successful registration with four separate sites: DUNS, NCAGE, SAM, and www.Grants.gov. Please begin the registration process with each one immediately to ensure that the process is completed well in advance of the NOFO application deadline. The entire registration process can require up to six weeks for the registration to be validated and confirmed.

Due to the volume of applicants and inquiries, Public Affairs Section (PAS) does not accept letters of intent, concept papers, or requests for meetings or phone calls prior to application.

  1. PROGRAM DISCRIPTION

The U.S. Embassy Mogadishu is pleased to announce an open competition for assistance awards, contingent on funding availability, through the Public Diplomacy Grants Program. The implementer(s) will be a legally recognized non-profit and non-governmental organization(s), that meet U.S. and Somalia technical and legal requirements to develop and implement public diplomacy programs. Organizations may submit multiple project proposals under this APS, with each project being submitted as a separate application. Applicants MUST submit a separate Application Summary Coversheet for each and must clearly outline the project goal and objectives addressed within. This is an Annual Program Statement, outlining our funding priorities, the strategic themes in focus, and the procedures for submitting requests for funding. Please carefully follow all instructions below.

Purpose of Small Grants: PDS Mogadishu invites proposals for programs that strengthen cultural, academic, and professional ties between the United States and Somalia through programming and exchanges that highlight shared values and promote bilateral cooperation. All programs must include an American cultural element, and/or connection with American expert/s, organization/s, or institution/s that will promote increased understanding of U.S. policy and perspectives.

Examples of Public Diplomacy Small Grants Program activities include but are not limited to:

  1. Academic and Professional lectures, seminars, and speaker programs’
  2. Artistic and cultural workshops, joint performances, and exhibitions
  • Cultural heritage conservation and preservation programs
  1. Professional and academic exchanges and programs

Priority Program Areas:

  1. Reinforce U.S. – Somalia Shared Values:
    • Reinforce U.S.-Somalia shared values through funding proposals that explore, expand, and reflect on historical and contemporary connections between U.S. and Somalia cultural institutions and groups
  2. Advance Regional and Global Security
    • Advance mutual security goals through funding proposals that promote peaceful dispute and conflict resolution and build lasting partnerships and collaborations that bridge tribal, religious, and regional divides
  3. Promote Economic Prosperity through Innovation and Entrepreneurship
    • Promote shared economic prosperity and stability through funding proposals that foster an equitable and transparent economy in Somalia, reinforce shared values of entrepreneurship and innovation, promote economic opportunities and empowerment of underserved communities and youth, and explore the benefits of expanded trading opportunities between the United States and Somalia, especially through a Free Trade Agreement.
  1. Promote Rule of Law, Democracy, and Respect for Individual Liberty
    • Promote rule-of-law, democracy, and respect for individual liberty through funding proposals that focus on rule-of-law, democratic governance, civic participation, fighting corruption, and media literacy and media independence
  1. Promote Health Cooperation
    • Promote rapid and sustainable development through funding proposals that focus on advancing health cooperation and creating a healthy society through collaborative solutions to existing and emerging health concerns.
  1. Improving the teaching & learning of English language Promote learning of English language through funding proposals that focus on teaching/improving English language skills for Somali citizens.
  1. Promoting women and Youth participation in politics, peacebuilding, and the economy through funding proposals that focus on increasing Women & Youth’s capacity and awareness towards improved participation in politics, peace building and economic development.
  2. Promoting media professionalism through promoting and funding programs that focus on professionalizing the media and training of journalists to eradicate fake news and misinformation.
  3. Encouraging awareness of and mitigating the effects of climate change through funding proposals that focus on creating awareness and educating the community on effects of climate change and the importance of involving the community in the fight against climate change.
  4. Promoting youth leadership and development through funding proposals that focus on youth training on leadership and capacity building to support Youth’s participation in politics, peace building and government building.

Participants and Audiences:

.  Somali citizens, especially women and youth

  • Entrepreneurs and private sector representatives
  • Journalists and media professionals
  • Activists and civil society representatives
  • Academics and teaching professionals
  • Federal and local government officials

The following types of programs are not eligible for funding:

  • Programs relating to partisan political activity.
  • Charitable or development activities.
  • Construction programs.
  • Programs that support specific religious activities.
  • Fund-raising campaigns.
  • Lobbying for specific legislation or programs.
  • Scientific or specific academic research.
  • Programs intended primarily for the growth or institutional development of the organization; or
  • Programs that duplicate existing programs.

Authorizing Legislation and Type and Year of Funding

Funding authority rests in the Smith-Mundt Act, which specifies the terms under which the U.S. government may engage global audiences, and the Fulbright-Hays Act, which allows the Department of State to use funds for the purpose of supporting international exchanges that address issues of mutual interest to the United States.

The source of funding is FY2022 public diplomacy funding.

  1. FEDERAL AWARD INFORMATION

Length of performance period: 12 months or less

Number of awards anticipated: Six (depending on amounts)

Award amounts: Awards may range from a minimum of $1,000 to a maximum of $25,000

Total available funding: $100,000

Type of funding: FY2022 public diplomacy funding

Anticipated programs start date: Rolling (through April 30, 2022)

This notice is subject to availability of funding.

Funding Instrument Type: Grant or fixed amount award

Program Performance Period: Proposed programs should be completed in 12 months or less.

PAS will entertain applications for continuation grants funded under these awards beyond the initial budget period on a non-competitive basis subject to availability of funds, satisfactory progress of the program, and a determination that continued funding would be in the best interest of the U.S. Department of State.

  1. ELIGILIBITY INFORMATION

Eligible Applicants: PAS encourages applications from U.S., Somali, and international parties such as the following:

  • Registered not-for-profit organizations, including think tanks and civil society/non-governmental organizations with programming experience
  • Non-profit educational institutions
  • Individuals

For-profit or commercial entities are not eligible to apply.

Cost Sharing or Matching: Cost sharing is not required but is considered an added advantage.

Other Eligibility Requirements: Organizations may submit multiple project proposals under this APS, with each project being submitted as a separate application. An organization is not allowed to submit multiple proposals for one project.

In order to be eligible to receive an award, all organizations must have a Unique Entity Identifier (UEI), previously known as Data Universal Numbering System (DUNS) number from Dun & Bradstreet, as well as a valid registration on www.SAM.gov. See Section D.3 below for information on how to obtain these registrations. Individuals are not required to have a UEI number or be registered on SAM.gov.

  1. APPLICATION AND SUBMISSION INFORMATION

Content and Form of Proposal Submission: Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible. In order to be considered for funding, you must submit a proposal, a budget, and a budget narrative.

Application Content

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8½” x 11” paper
  • All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with a minimum of 1-inch margins.

Completed Proposal: Succinct proposal, 5-page maximum. Describe the problem to be addressed (including theory of change), the nature of the proposed project (including timeline and practical details), the expected output and changes, and the metrics to be used in evaluating the project’s short- and long-term success. The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below

The following documents are required:  

  1. Mandatory Application Forms (available at https://www.grants.gov/forms.html):
  • SF-424 (Application for Federal Assistance – organizations) or SF-424-I (Application for Federal Assistance — individuals)
  • SF424A (Budget Information for Non-Construction Programs)
  • SF424B (Assurances for Non-Construction Programs)
  1. Summary Cover Sheet: The cover sheet should include the applicant’s name and organization, the proposal date, the program title, the program period proposed start and end dates, and the purpose of the program.
  2. Proposal (7 pages maximum): The proposal should contain enough information to ensure anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below:
  • Proposal Summary: A short narrative that outlines the proposed program, including the program objectives and anticipated impact
  • Introduction to the Organization or Individual applying: A description of past and present operations showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies
  • Problem Statement: A clear, concise, and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: Goals describe what the program is intended to achieve, i.e., the aspect of the relationship between the United States and Somalia that will be improved. Objectives refer to the intermediate accomplishments on the way to achieving the goals. These should be achievable and measurable.
  • Program Activities: A description of program activities and how they will help achieve program objectives
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the program goals
  • Proposed Program Schedule: The proposed timeline for the program activities, including the dates, times, and locations of planned activities and events
  • Key Personnel: The names, titles, roles, and experience/qualifications of key personnel involved in the program, including the proportion of their time that will be used in support of the program
  • Program Partners: A list of the names and type of involvement of key partner organizations and sub-awardees
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. The plan should describe how activities will be monitored to ensure they are happening in a timely manner and how the program will be evaluated to ensure it is meeting program goals.
  • Future Funding or Sustainability: A plan for continuing the program beyond the grant period or the availability of other resources, if applicable
  1. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See Section H below for further information.
  2. Attachments:
  • One-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • Official permission letters if required for program activities

Required Registrations

All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:

  • Unique Entity Identifier Number (UEI number)
  • NCAGE/CAGE code
  • www.SAM.gov registration

Step 1: Apply for a UEI number and an NCAGE number (these can be completed simultaneously)

UEI Application: Organizations must have a Unique Entity Identifier (UEI) previously known as Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting https://www.grants.gov/web/grants/applicants/organization-registration.html

NCAGE Application: The application page is located here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process are located here:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCA GE.pdf

For help from within the United States, call 1-888-227-2423.

For help from outside the United States, call 1-269-961-7766.

Email NCAGE@dlis.dla.mil for any problems getting an NCAGE code.

Step 2: After receiving the NCAGE code, proceed to register in SAM by logging onto https://www.sam.gov. SAM registration must be renewed annually.

Submission Dates and Times

Applications will be accepted on a rolling basis through March 31st , 2022.

Proposals should be submitted by email to SomaliaPublicAffairs@state.gov.

  1. APPLICATION REVIEW INFORMATION

Each application will be evaluated and rated on the criteria outlined below. The following criteria are closely related and considered as a whole in judging an application’s overall quality:

  • Organizational Capacity and Record on Previous Grants: The organization has expertise in its stated field, and PAS is confident in its ability to undertake the program. This includes a financial management system and a bank account.
  • Quality and Feasibility of the Program Idea: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
  • Goals and Objectives: Goals and objectives are clearly stated, and the program approach is likely to provide maximum impact in achieving the proposed results.
  • Embassy Priorities: The applicant has clearly described how the stated goals are related to and support U.S. Embassy Mogadishu’s priority areas or target audiences.
  • Budget: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
  • Monitoring and Evaluation Plan: The applicant demonstrates it is able to measure program success against key indicators and provide milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators and shows how and when those will be measured.
  • Sustainability: Program activities will continue to have a positive impact after the end of the program.

Review and Selection Process

A grants review committee will evaluate all eligible applications and respond via email to applicants within a month of proposal submission.

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

  1. That the Federal awarding agency, prior to making a federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
  2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM; and

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

  1. FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document, and it will be provided to the recipient for review and signature by email. The recipient may start incurring program expenses only beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the U.S. Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this Notice of Funding Opportunity does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: Payments will be made in at least two installments as needed to carry out the program activities.

Administrative and National Policy Requirements

Terms and Conditions: Before applying, applicants should review all the terms and conditions and required certifications that will apply to this award to ensure they will be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available at https://www.state.gov/about-us-office-of-the-procurement-executive/.

Note the U.S. flag branding and marking requirements in the Standard Terms and Conditions.

Reporting Requirements: Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

  1. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact PAS at SomaliaPublicAffairs@state.gov.

Note: We do not provide any pre-consultation for application-related questions that are addressed in this Notice of Funding Opportunity. Once an application has been submitted, State Department officials and staff – both in the Department and at embassies overseas – may not discuss this competition with applicants until the entire proposal review process is completed.

  1. OTHER INFORMATION

Guidelines for Budget Justification

  • Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program and the percentage of their time that will be spent on the program.
  • Travel: Estimate the costs of travel and per diem for this program. If the program involves international travel, include a brief statement of justification for that travel.
  • Equipment: Describe any machinery, furniture, or other personal property that is required for the program that has a useful life of more than one year (or a life longer than the duration of the program) and costs at least $5,000 per unit.
  • Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item cost more than $5,000 per unit, then put it in the budget under “Equipment.”
  • Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
  • Other Direct Costs: Describe other costs directly associated with the program that do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
  • Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
  • Cost Sharing: This refers to contributions from the organization or entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.
  • Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.